As a fleet-based business owner, you're probably aware of the many benefits of using a GPS system. GPS systems help you save fuel (and money), give your employees safer driving conditions, optimize your routes, and lower your insurance premiums.
If those benefits weren't enough, the purchase of a high-quality, well-optimized GPS delivers even more return on your investment when you consider some of the lesser-known GPS benefits. Keep reading for tips on GPS ROI and fuel savings.
Reduce Paperwork and "Back Office" Time Wasters
GPS systems provide real-time updates for drivers and office management, providing maximum efficiency. With a digital trail of real-time updates, there is no longer any need for paperwork. These real-time updates aid in efficient decision-making and give staff more time to focus on other operational and business matters.
Incorporate Fuel Cards
Fuel cards allow you to efficiently manage fuel and maintenance expenses for your vehicles. With fuel prices fluctuating daily, you want to track what is easily one of your largest expenses. Fuel cards also help track and control your employee's spending, track online purchases, identify any fraud or abuse of company funds, and provide detailed spending reports.
These capabilities, on top of the potential fuel savings, help keep your employees accountable while they are on the road. Every transaction is logged with a driver ID so you always know who spent how much and where they spent it. On top of this transparency, you can set spending limits based on location, product, and dollar amount.
With the automatic capture of financial activity to a back-end tracking system, fuel cards can also be incorporated into your bookkeeping, further streamlining back-office tasks and preserving the integrity of your financial records.
Streamline Preventive Maintenance
Tracking the preventive maintenance schedules of your fleet is a GPS benefit that allows you to avoid costly repairs or dangerous roadside breakdowns. There's no longer a reason to forget a tune-up, oil change, or other essential vehicle services with automated reminders for each vehicle.
With streamlined preventive maintenance, you'll receive automatic notifications for:
- Oil changes
- Tire rotations
- Warranty expirations
- License renewals
- Preventive maintenance routines
Another GPS benefit is that you can:
- Input service schedules and events for each vehicle in your fleet
- Establish service schedules based on mileage, hours of usage, or scheduled dates
- Keep records of past service history
- Receive reminders for upcoming services
GPS not only helps with back-office and on-road efficiency but allows you to keep your fleet's maintenance on schedule. No more surprise costly breakdowns leaving your drivers at risk on the side of the road or digging into your business budget.
GPS Tools In The System: Beyond Fuel Savings
GPS benefits go far beyond fuel savings. Accountability, transparency, and efficiency are enhanced for your fleet with other tech-forward features that will have you noticing growth in your bottom line in no time at all.
Create Geo-Fences & Alerts
Imagine being able to pick up your smartphone glance at your entire fleet's locations. That's exactly what geofencing and geo alerts provide at a high level. Drilling deeper, the capabilities are even more impressive because you'll be able to quickly identify the:
- Direction and speed of any given vehicle
- Time since the last GPS report
- Current address of a vehicle or piece of equipment
- Nearest driver to any location
You can also receive once-a-minute location updates when a fleet vehicle starts moving. You can also get once-an-hour notifications when a vehicle is off. You'll also benefit from equipment trackers reporting battery usage every ten minutes when powered on and moving, plus an intuitive map that gives fleet updates about proximate traffic conditions so you know whether your drivers are stuck in traffic or moving right along.
Get Driver Performance Reports
Holding your drivers accountable to high driving standards and ethical company compliance is essential to optimizing your business's performance. Driver reports that aggregating important information help you understand which employees on your fleet are driving your mission forward and which are showing opportunities for improvement.
Performance reports include:
- A daily driving history for every driver, with animated route replays
- Daily detailed trip segments for each driver
- A review of stops, alerts, and other key driving events
- The ability to check street-level details to gain further insight into specific events or behaviors
You can also make sure your drivers operate with safety in mind. GPS reporting capabilities include daily performance scores for each driver, summaries of key safe driving behaviors, and summaries of stops and idling. You can also authorize hours of fleet vehicles to be in use and investigate the details of use outside of set hours.
GPS Benefits: The Full Picture
With comprehensive reports, real-time data, and sophisticated tracking capabilities, GPS provides so much more than routing assistance. GPS enhances operations everywhere from maintenance to driver performance and accountability. The return on investment goes far beyond fuel savings and benefits every part of your fleet-based business.
If you are ready to explore how cutting-edge GPS systems can be one of the most valuable components of your fleet, contact us today for a free consultation.